Hunt Outfitter

Hunt Outfitter is all-in-one booking and operations software for hunting outfitters, guide services, and sporting lodges — built to replace the spreadsheets, text threads, and paper forms most outfits still run their season on. It's purpose-built for owner-operated outfits running 1 to 15 guides, where the owner is also the booking agent, the bookkeeper, and the person in the truck at 4 a.m. Generic booking software built for salons and gyms doesn't fit how a hunting operation actually runs — high-ticket deposits, non-resident firearms declarations, a guide who needs their own schedule but not the books, and paperwork that has to be done before clients ever set foot on the ranch. What it covers One app runs the full lifecycle of a hunt: lead capture and follow-up; online bookings and payment schedules, including deposits on high-ticket hunts ($5K–$15K+); guide scheduling and a dedicated guide portal (field staff see their own assignments, not the books); document management with e-signatures and full-audit-trail signing certificates; non-resident firearms declaration tracking for cross-border and Canadian hunts; OCR expense tracking (snap a photo of a receipt and it logs itself); hunt meal planning with auto-generated, party-size shopping lists; packing lists and client travel status; harvest tracking and compliance documentation; a branded client portal for travel details and paperwork; broadcast messaging to clients; and multi-currency support (USD/CAD) for outfits running cross-border operations. What sets it apart Hunt Outfitter is the only platform in this space with built-in non-resident firearms declaration tracking (caliber, bullet weight, client firearm details) baked into client profiles — a workflow nearly every North American and African-safari outfitter deals with, and one generic booking tools don't touch. It's mobile-first and installable as a PWA on any phone with no app-store download required, so it works in camp with spotty service — guides can log field notes and harvest reports offline, and everything syncs once they're back in range. Pricing Starter is free forever — unlimited clients, bookings, hunt types, and areas, one guide login, and only a small booking fee (4%, capped at $35) paid by the client, not the outfitter. Paid tiers add guide seats and features: Basic $39/mo, Solo $59/mo, Pro $79/mo (most popular), Business $179/mo (up to 15 guides), and a custom Elite tier for larger operations. Every paid tier includes a 14-day free trial, no credit card required, and annual billing saves 20%. Built by Founder Casey Charlton is a lifelong hunter and former fly-fishing guide who spent years building software before turning it toward the outdoor industry. Hunt Outfitter was built alongside a real, working outfitter rather than in a vacuum — which is why the unglamorous workflows (paperwork done before clients arrive, a guide portal that doesn't expose the books) got prioritized over flashier features. It has a sister product, Fishing Outfitter, built the same way for fishing guides and charters. Stack: Next.js (React/TypeScript) on Vercel, PostgreSQL via Prisma, Supabase for auth and storage, Stripe for payments.