Numi

Numi: The AI Meeting Doer for Recruiting Teams In the fast-paced world of talent acquisition, recruiting teams spend a disproportionate amount of their day trapped in administrative tasks. Back-to-back candidate interviews, hiring manager intake sessions, and team debriefs generate a massive amount of crucial information. Yet, most of the actual work happens after the meeting ends. Notes need to be typed, follow-ups need to be sent, and feedback must be logged into the ATS. Numi is the AI Meeting Doer built specifically to eliminate this post-meeting busywork. We join your meetings, transcribe the conversations, and instantly turn them into structured summaries, concrete decisions, and assigned next steps, empowering recruiters to focus on candidates, not paperwork. What We Do: Automating the Recruiting Workflow Numi is an intelligent meeting assistant that seamlessly integrates into your existing talent acquisition workflows. Whether your recruiting team uses Zoom, Microsoft Teams, or Google Meet, Numi joins automatically to record and transcribe the conversation. We take the manual labor out of the interview process in three fully automated steps: 1. Capture Every Interaction: Without changing how your team works, Numi captures every word spoken during initial candidate screenings, deep-dive technical interviews, and hiring manager syncs. For in-person interviews or calls outside your standard platform, you can even manually upload audio or video recordings. 2. Intelligent Summarization: Using advanced, self-hosted AI models, Numi processes the transcript in under three minutes. Instead of just giving you a wall of text, Numi understands the context of the conversation. It extracts a clean, structured summary of the candidate's profile, the core topics discussed, and the concrete decisions made (e.g., "Salary expectations align," or "Proceed to technical assessment"). 3. Actionable Delivery: Numi pulls out every action item—like "Schedule technical interview with Lisa" or "Draft offer letter by Friday"—and assigns it to the right owner with a deadline. It even drafts follow-up emails that you can send to candidates or hiring managers immediately, ensuring no detail slips through the cracks. Furthermore, every meeting becomes part of a fully searchable workspace, allowing recruiters to instantly recall specific candidate answers or hiring manager requirements weeks after the conversation took place. Why Recruiting Leaders Choose Us Recruiting leaders are pivoting to Numi because standard AI notetakers are simply not built for the strict compliance, linguistic nuances, and high stakes of European talent acquisition. Here is why top recruiting teams trust Numi: 1. Uncompromising Data Privacy and GDPR Compliance In recruiting, you deal with highly sensitive Personally Identifiable Information (PII), salary expectations, and private career details every single day. Sending this data to US-based servers or third-party transcription services is a massive compliance risk. Numi is built in Europe and hosted entirely in Germany (Frankfurt). We run transcription on our own isolated infrastructure using a self-hosted Whisper large-v3 model. This means candidate audio never leaves EU servers and is never handed over to third parties. We operate strictly under EU data protection laws, provide a comprehensive Data Processing Agreement (DPA), and never train models on your private data. For recruiting leaders, this turns a potential legal nightmare into a fully compliant asset. 2. Flawless German and English Transcription Most AI meeting tools are built for English first, resulting in botched transcripts when used for German conversations or mixed-language interviews. In the DACH region, this is unacceptable. Numi is engineered to deliver native-quality, best-in-class transcription for both German and English. Whether your recruiters are speaking pure German, English, or seamlessly switching between the two, Numi captures the nuances accurately, protecting the integrity of the interview. 3. Accelerating Time-to-Hire and Candidate Experience Top talent does not wait. When recruiters spend hours typing up notes or trying to remember who agreed to what during a debrief, the hiring process stalls. Numi’s sub-3-minute turnaround means recruiters can review the summary, verify decisions, and send a drafted follow-up email to the candidate almost immediately after hanging up. This speed significantly reduces time-to-hire and creates a highly professional, responsive candidate experience that sets your employer brand apart. 4. Eliminating the "Context Gap" with Hiring Managers One of the biggest bottlenecks in recruiting is misalignment between talent acquisition and hiring managers. With Numi, intake calls and candidate debriefs are perfectly documented. If a hiring manager changes the role requirements three weeks in, recruiters can easily search the original intake transcript to clarify what was initially agreed upon